Terms and Conditions

ISES Registration Policy

Each event attendee will receive a badge within their event registration package. This badge must be displayed while attending all conference proceedings (panels, breakout sessions and social events).

Included with each International Student Energy Summit 2015 Registration:

Cancellation Policy

ISES will do refunds, with additional USD 25 cost, if you have already accepted as a delegate and paid the registration fee no more than two weeks before the event (27th May 2015). If a delegate needs to cancel because of a visa denial this policy does not apply. In order to request a refund, please email to delegates@ises2015.com

International Delegates

For international delegates requiring visa, please read this carefully before you register. To make this easier for yourself and for the conference organisers, please ask ISES 2015 visa coordinator for a visa letter by sending an email to delegates@ises2015.com with the following information:

IMPORTANT NOTE: If you registered before receiving your visa and your application is denied, we will issue a refund if a written request is received before 17th of May, 2015. Your written request for a refund needs to be accompanied by the official denial notice in order to qualify for the refund; otherwise, the general refund policy will apply. Citizenship and Immigration Norway has a list of offices accepting application forms based on country. We strongly recommend that you look up this information and the details of your application, as we cannot assist in this regard. We can only provide visa letters.

Substitution Policy

Substitutions are not allowed. If you want to do substitution, you have to confirm your cancelation towards the event to delegates@ises2015.com.

Code of Conduct

The following must be agreed to by all delegates in order to attend the International Student Energy Summit 2015:

The International Student Energy Summit 2015 (ISES 2015), Bandung Institute of Technology, their officers, directors, employee’s, volunteers, members and representatives (hereafter referred to as "the University") are not responsible for any claims including but are not limited to, injury or death, loss or damage of any kind sustained by any person while participating in the International Student Energy Summit, schedule to take place June 10th - 13th, 2015 and all related activities.

  1. All security and safety during ISES 2015 is delegates own responsibility which ISES 2015 only provide security facilities, such as (maps, booklets, and ISES 2015 Contact Person)
  2. Delegates must complete their application with medical report to ensure that not infected by medical issue such as Ebola, bird flu, etc.
  3. ISES do not serve any extension request for accommodations (before and after the event)
  4. Additional rules and regulations during ISES 2015 must be followed by all Delegates

All invited attendees of ISES 2015, have the responsibility to act in a manner deemed respectable, safe and appropriate, and as an ambassador of their delegation through the duration of the event, dated June 11-15, 2015.

IN THIS AGREEMENT, THE TERM "UNACCEPTABLE" BEHAVIOUR WILL BE REFERRED TO AS:

Any behavior that negatively affects the image and reputation of ISES 2015 on any grounds, leading up to, and including, the duration of the event.

Any behavior that involves excessive alcohol consumption to the point where, damage has been incurred on ISES 2015 or other venue property, violence or aggression, or any questionable behavior results, as deemed by the ISES 2015 Organizing committee, as well as the Bandung Institute of Technology, volunteers, and staff.

Any behavior that, to the greatest extent, is contrary to the spirit of ISES 2015 where good faith and professionalism are not exhibited by the ISES 2015 delegate.

Any behavior that is contrary to the rules and regulations set forth by the venue hosts including, the Bandung Institute of Technology, which may include, but is not limited to, noise issues, damages, and other guest complaints.

Any behavior that is negative or disrespectful toward any party of ISES 2015, including but not limited to, the Organizing Committee, Staff, Sponsors, Security, Volunteers, Speakers and fellow delegates. Any breach of the above covenants, either accidental or intentional, that is deemed unacceptable by the Organizing Committee, and as witnessed by Organizing Committee members, faculty, volunteers or other third parties, may result in, (in no particular order):

Initial warning and reprimand from the Chair of Vice-Chair of the Organizing Committee.

Letter of apology submitted to all parties involved in ISES 2015, or affected by said actions, including but not limited to, corporate sponsors, speakers, delegates, administration, school, or Organizing Committee. Reprimand from the ISES 2015 Organizing Committee and the Bandung Institute of Technology.

Personal repayment that may have resulted from any negative or irresponsible actions during the event that are subject to repayment during or after ISES 2015 has concluded.

Complete Dismissal from ISES 2015 (as mandated by the Chairs or the organizing committee), and if serious enough, future ISES events.

The Organizing Committee reserves the right to uphold these repercussions during the competition. The Chair of the Organizing Committee makes the final decision with regard to the type and severity of the consequence subject to any one delegate or its delegation. Once a decision has been made, it will be communicated to the delegate and will be final.

The Organizing Committee will also be collecting credit card information from all delegates and should any ISES 2015 delegate cause damages to any of the venue hosts including, theBandung Institute of Technology, which may include, but is not limited to, noise issues, damages, and other guest complaints, you will be financially liable and your credit card will be charged by ISES 2015.

The ISES 2015 Organizing Committee will act as if the delegate has read and understood all rules prior to attending ISES 2015. The duration of this agreement, including its repercussions, applies to the entire event.

The signee will therefore be bound to any occurrences during the event and may be subject to any repercussions from various actions thereafter the event has concluded.

Student Resume Database

ISES 2015 collects the resumes for the purpose of sharing the information with our sponsors and partners. Partners and sponsors are permitted access to the resumes for the purpose of screening and recruitment. Partners and sponsors are responsible for limiting their collection, use and disclosure of personal information in accordance with the above noted purpose, however, ISES 2015 assumes no liability for their actions. ISES 2015 will make every reasonable effort to protect your personal information from unauthorized access. If you have any questions regarding the collection, use, disclosure or security of your personal information, please contact Hilman Syafri, ISES 2015 Chair, hilman@studentenergy.org.